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REMINDER - Villas ARC Rules and Guidelines Policy Document

- R E M I N D E R

Villas Homeowners,

With the Spring Season upon us, this is the time of year when you may be considering improvements, upgrades, or changes to the Exterior of your Home or Landscaping.  

As required by both the Main HOA and Villas Association, and as outlined in the Villas ARC Guidelines referenced below, before starting any new projects you are reminded to submit an ARC Application along with the required supporting details for the Board's review and approval.

Although the planting of a few small annual plants/flowers, and refreshing flower beds (with the same material), does not require a formal review or approval, it is always best to check with DSI ([email protected]) or the Villas Board ([email protected]) before starting any projects to preclude any changes having to be made to your project after it has been completed.

Your cooperation and support of the Villas ARC Program will be greatly appreciated.

Thank you.

Villas Board of Directors    

***************** PREVIOUS NOTICE ********

Dear Villas Homeowners,

Your Board of Directors has recently released a new Architectural Review Committee (ARC) Rules and Policy document pertaining specifically to our Villas Community and Homeowners.

The purpose of this Policy/Document is to provide you with a written reference that can be used when preparing ARC Applications for submission and review by the Villas ARC and Board of Directors.

With Spring right around the corner, and homeowners contemplating residential maintenance or improvement projects, the Board felt it was important to provide this guidance and remind our members of the requirement to submit ARC applications for any improvements or modifications to the Exterior of their Homes, Yards and/or Landscaping.

For your convenience, you can view or download, and print the document by clicking HERE.  You can also download, view, and print our HOA ARC Application form by clicking HERE.

For your future reference, these documents are posted to the Villas Website located at the following link:  https://www.banburymeadows.org/

Should you have any questions or need further details concerning this notice, please contact our Association Manager, Jean Cariaga, DSI, at 208-939-6000.

Thank you.


Board of Directors
The Villas HOA, BBM

HOA Restriction - Storage or Placement of Miscellaneous Items around the Exterior of Homes or on Properties/Lots

Dear Villas Homeowners,

It has been brought to the attention of the Board that several homeowners are storing/placing a variety of miscellaneous items around the exterior of their homes/property, including building materials/wood, garden/lawn equipment, tools, broken or unused appliances (or parts), trash/debris, etc.

In this regard, your attention is invited to Sections 4.6, 4.12, and 4.13 of the Banbury Meadows CC&R's, which preclude the placement or storage of such items on the exterior of our homes.  We must therefore ask each homeowner (using the exterior of their homes for storage) to remove these items/materials from their properties and store them in either their garage or an off-site commercial storage facility.

After extensive discussions and consideration by the Villas Board, a motion was recently passed at our last Board Meeting to give homeowners 30 days to remove and/or relocate the items addressed above.  Therefore, beginning on 1 May 2024, homeowners failing to take this corrective action will be issued formal notices directing their compliance with a set deadline for compliance.

Exterior Storage Sheds or Structures:  For your information, and as restated/reconfirmed during the Main HOA's Annual General Membership Meeting (held on 20 March), storage sheds or similar structures are not permitted within the Banbury Meadows HOA.  This of course also includes the Villas Community.  There is one possible exception to the policy - - a storage structure to be built onto the exterior of an existing home, using the same materials, colors, etc., can be requested and considered under the Architectural Review Committee (ARC) process.  This exception is very difficult to consider or approve within the Villas Community due to the limited space between our homes and properties.

On behalf of our Association, and your neighbors, we want to thank all of our homeowners for following the guidance provided above (and by our CC&R's), which will continue to support our efforts to maintain the appearance of our community at a high standard.

If you have any questions or need further details concerning this notice, please contact our Association Manager, Jean Cariaga, DSI at:  [email protected] or the Villas Board: [email protected].

Thank you.

Villas Board of Directors


Key details from the Villas HOA Annual Membership Meeting, Wednesday, 6 March 2024

Dear Villas Homeowners,

The following details are provided for your information following the conclusion of our Villas HOA Annual Membership Meeting held at 6:00 PM on Wednesday, 6 March 2024 at the Banbury Meadows Golf Clubhouse.

1.  Elections were held for the Villas HOA Board of Directors, the current board ran for re-election.  The following homeowners were elected to serve a two (2) year term:

Nancy Harvey
Cheryl Naley
Jeff Hill
Phil Almeida
John Boyd

2.  The Board announced the appointment of Phil Fricano as the new Chairman of the Villas ARC Committee.

3.  Brother Bear Lawn Care Owner and Manager, Nick Hanson, addressed the meeting and shared the following details for 2024:

  • Our lawn care service days will remain the same, each Tuesday and Wednesday beginning in late March, the exact start date will be announced as it will depend on our weather conditions at the time.
  • The following Spring Lawn Care Services will take place as follows:  Aeration of lawns, 13 March;  Spring clean-up and application of Fertilizer and Weed Pre-Emergents, week of 18 March.  These dates may need to be adjusted subject to weather conditions.
  • Homeowners were reminded and encouraged to use the Villas Website, Lawn Care Services Tab, to report service issues and to request assistance.
  • This season the HOA Board will identify properties that require Landscaping Maintenance outside the HOA's contracted services with BBLC, i.e. flower and tree bed refreshing/replacement, repair of exposed weed barrier, removal of dead or diseased plants or trees, etc.
  • Homeowners were reminded to make sure the space between their homes is not blocked or impedes access by BBLC and local emergency services personnel.
  • Irrigation - the current plan is to activate/turn on our irrigation system during the week of 15 April.  The exact date will be subject to weather conditions at the time.  An additional notice and details will be issued in the coming weeks.

4.  The Association's Financial Reports and 2024 Budget were reviewed followed by Q's & A's.  The Board expressed its concern about the higher-than-expected unprogrammed costs in 2023 for irrigation repairs and end-of-year leaf and debris cleanup.  Since this trend is expected to continue in 2024 the Board decided it was necessary to increase our HOA Dues to offset this additional cost.

5. The Board announced an increase to the Villas HOA Dues from $427 to $475 per Qtr. (or $1900 per year) beginning with the 2nd quarter of 2024.  Since this increase will be "Out-of-Cycle" (after 1 January) the effective date of the increase did require membership approval.  Following the Board's presentation providing background details supporting the increase, the Board called for the members to vote on the proposal.  This was followed by a motion from the floor to approve the Board's recommendation - - the homeowners unanimously voted to approve the out-of-cycle dues increase.  The dues increase will take effect as of the 2nd Qtr. of 2024.

6. Homeowners who are not registered or listed on the Neighborhood Watch (NW) contact list were encouraged to contact DSI or the Board.  Doing so will keep you informed of all important local community safety and security alerts issued by the local Eagle Police Department and shared by the Banbury Meadows NW program coordinator.

7.  Attendees were reminded that the Main HOA Annual General Membership Meeting will be held on Wednesday, 20 March at 5:30 PM, Banbury Meadows Golf Clubhouse.  An important topic of discussion at this meeting will be the current plans for the development of the commercial property on the corner of Colchester and Eagle Road.

8.  A homeowner made a recommendation from the floor suggesting the Villas HOA consider printing and issuing an emergency contact card listing all important telephone/cell numbers pertaining to the Villas Association, i.e. HOA Board, DSI, BBLC, Irrigation, ARC issues, etc.  The Board agreed to the suggestion and will have the cards produced and distributed in the near future.

9. The Board announced plans for the Main HOA to continue the use of the "Goats On The Go" grazing service to remove weeds and tall grasses from the banks of the Stream and Waterway located off Chipper Way.  This service is projected to take place in the late summer to early fall timeframe.  More details will be provided concerning the project in the coming months.

10.  The Annual Meeting was adjourned at approximately 8:10 PM.

The Board of Directors would like to thank all of our Homeowners for their support in the past and look forward to serving the community in 2024.

Thank you.

Villas Board of Directors 


Painting House Numbers on Curbs - Villas Community

Dear Villas Homeowners,

During our last Annual General Membership Meeting, in March 2023, the homeowners in attendance discussed the possibility of the Villas HOA having house numbers painted on our street curbs.  

This proposal was discussed and agreed that doing so for all of our homes would enhance both security and safety in our community.  The benefit being emergency vehicles and delivery personnel would be able to more easily identify the location of each of our homes when performing their job or service.

As a result of these discussions, and support of the proposal by those in attendance, the Board approved the HOA funding needed to complete this project.

For your information and planning, our HOA Handyman, Todd Moats, will begin this project today on Golf Court and work his way to Links Place and Par Court in the coming days.

Thank you.

Board of Directors, Villas HOA


Villas New Lawn Care Services Contract and HOA Dues for 2023, 2024 & 2025

Dear Villas Homeowners,

As you may know, in September Murillo's Landscaping notified our Board of Directors that they would terminate their contract with our HOA at the end of the year (31 Dec 22).  As a result, and as required by our CC&R's, the Board of Directors recently completed the process of soliciting bids / proposals from a group of potential Lawn Care Service companies.

Details concerning the solicitation of bids and the final selection of our new HOA Lawn Care Service Company, beginning in 2023, is contained in the attached letter to our homeowners (a copy will be sent by mail/post to each homeowner).  You can open and download the letter by clicking HERE.

In addition, the Board has updated and reissued our HOA Policy / Resolution governing the Lawn Care Services that will be provided to our homeowners by the new Lawn Care Services Company.  You can view and download the Policy / Resolution by clicking HERE.  A copy will also be posted to our HOA Website (https://www.banburymeadows.org/), under the Villas Section, "Homeowner Information Tab". .

If you have any questions or need further details concerning this notice, or the attached documents, please contact our Assocation Manager, Jean Cariaga, DSI at 208-939-6000 or by email:  [email protected].  You can also contact the Board of Directors directly at: [email protected].  

Please note, the Board have tentative plans of holding our next in-person Annual General Membership Meeting sometime during the 2nd or 3rd week of March 2023.  Specific details concerning this meeting will be provided in January 2023.

Your Board of Directors would like to take this opportunity to wish all of our homeowners a Merry Christmas and Happy New Year!

Thank you and Best Regards,


Villas Board of Directors


Private Residential Snow Removal Service


The Villas Board of Directors have had several inquires from our members asking if we were aware of any companies or individuals that might be available to provide private residential snow removal services.

In this regard the following contact information is provided for a former employee of Murillo's Landscaping, Edgar Sanchez, who is now working independently, and offers snow removal services (on a private contract basis):

Please note, our Board and The Villas HOA cannot officially endorse the use of any service provider (not under contract by the HOA), this vender and the above information is provided ONLY as a community service.
Furthermore, for your information and in response to questions about the HOA's Policy concerning snow removal from Villas properties; both the Main and Villas HOA strongly encourage homeowners to remove snow from their sidewalks and driveways as a matter of safety for you and your neighbors and to also maintain the appearance of our community.  You should also be aware that Eagle City Ordinance, 4-1-3, Abatable Nuisances, requires all sidewalks abutting or adjoining any privately owned premises to be clear of snow and ice.  Failure to do so is subject to local city officials issuing uniform violations and citations.
It is also recommended that homeowners who plan to be out of town during the Winter Snow Season consider engaging the services of a private company or individual to perform snow removal during their absence.
The Board and our Association appreciate your efforts in maintaining the safety and appearance of The Villas Community.
Thank you.
Board of Directors
The Villas HOA

Villas Resolution / Policy - Approved Exterior House Colors


Dear Villas Homeowners,

Your Board of Directors have recently reviewed and updated our Association's Exterior House Painting Policy.  On 9 July they approved a revised policy which better reflects the original color scheme of our community.

You can find a copy of that new policy by double clicking HERE.  

Should you be considering the repainting of your Villas Home (Exterior) please submit the required ARC Application which can be found by double clicking HERE.

If you have any questions or need further details, please contact our Association Manager, Jean Cariaga, DSI at 208-939-6000 or email - [email protected].

Thank you.

Villas Board of Directors


REMINDER - - Announcement - New Villas HOA Website
- R E M I N D E R - 
Dear Villas Homeowners,
The Board of Directors are pleased to announce the release of our new Villas HOA Website.  This site replaces the previous Villas Website which was discontinued by Google about two (2) years ago (that site was created using a Google Database).
Our new site is part of the Main Banbury Meadows HOA Website and can be found in the bottom section of their Homepage at the following web link:  
Once you open that Homepage Link the Villas Section, along with our site's information Tabs (in the left column), can be accessed by "double clicking " the tabs which will redirect you to Villas HOA Information and related documents, e.g. Irrigation Status, News/Notices, Homeowners Information, Villas ARC Application Form, Exterior House Painting and other pertinent policies, etc.
The Villas Website and Information Tabs, on the left of the page, do not require a password for access as the information is non-sensitive and open to the public.  There are however two password protected Tabs that require you to first Register and Login, as a Villas Homeowner, before they will appear on our homepage and access can be granted.  Those two protected tabs are:  1)  Lawn Care & Landscaping and 2) Homeowners Directory. 
At the bottom of the "Villas Homeowners Association" section is the "Villas Login/Register" option.  Double clicking on the "Login" tab below will take you to our "Registration and Login" page (on the right).  If you are a new "USER" to this site (which most of you will be) click on the highlighted "fill out this registration form" at the top of the page, complete and submit the form, once done you will be provided a "Username and Password" by separate email.  After receiving the email return to the Login page and enter the Username and Password at the bottom of the page.  Then return to the left column of the Villas Homepage and you will see the two new tabs mentioned above.
Once you have had a chance to use and review the Villas Website, the Board would appreciate receiving your feedback and comments concerning your experience, e.g. ease of use, is the information provided useful, are there other details you would like to see included in the site, etc.  
As with any new website, it may initially prove to be a challenge to some of our Homeowners.  Should you experience any difficulty navigating the site please contact us at the following email address and we will be happy to answer any questions you may have;  Villas HOA Board:  [email protected]
Thank you.
Board of Directors
The Villas HOA Bd, BBM 

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